Education
APIP have designed two courses. One is aimed at supporting individuals with less than 6 months experience, and the other is for those who are more established in the industry.
The introduction course is a one day training experience, covering all the essentials in providing a professional inventory.
The advanced course looks at matters in greater depth and will also provide an opportunity to take the accreditation test. (This test is compulsory for membership).
We also have available to purchase an interactive inventory publication.
To find out more about our courses and publications, please view the following:
Introduction to Professional Inventory Preparation
An Introduction to Professional Inventory Preparation 9:30am-4:30pm
This course is designed for those with little or no experience of preparing inventories and the other documents necessary in the inventory process.
It is therefore essential for
- Those with no experience in lettings who wish to start as inventory providers
- Those with experience in other aspects of lettings (lettings agents or property managers) who now wish to undertake the provision of inventories.
It may also be useful for those not directly undertaking the process themselves but who are responsible for making sure that it is conducted properly by others
- Independent agents and Property managers who employ dedicated staff or who outsource the process
- Landlords
Topics include:
The purpose and role of the Inventory process in the Residential lettings industry
Independence, subjectivity and Best Practice
Health and Safety Issues
Equipment and technology
The Inventory:
- The basic content and layout
- Disclaimers
- Detail, description and language
- The method
- Use of photographs
The Check In
- Conducting a Check In
- The Check In Report
The Check Out
- Conducting a Check Out
- The Check Out Report
APIP: Aims and requirements
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Dates and Locations
Introduction to Professional Inventory Profession 9:30am-4:30pm
Cost Members £155 +VAT, Non-Members £225 +VAT
*Please note that there is an opportunity to take The Accreditation Exam after each course date -
Start time is usually around 4.30pm, exam is for 45 minutes and is multiple choice. Should you wish to do this the same day there is no extra charge, however if you choose to take the Accreditation Exam independently then there is a Charge of £45 NO VAT is charged.
December :-
Tuesday 6th December 2011 - London - FULLY BOOKED
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DATES 2012
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CODE
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LOCATION
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Tuesday 21st February
Exam 16.30
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API201
EX201
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London
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Tuesday 13th March
Exam 16.30
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API203
EX203
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Birmingham
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Tuesday 27th March
Exam 16.30
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API205
EX205
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Edinburgh
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Wednesday 18th April
Exam 16.30
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API207
EX207
|
London
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|
Tuesday 22nd May
Exam 16.30
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API209
EX209
|
Manchester
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|
Tuesday 19th June
Exam 16.30
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API211
EX211
|
London
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|
Tuesday 11thSeptember
Exam 16.30
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API213
EX213
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East Midlands
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|
Tuesday 16th October
Exam 16.30
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API215
EX215
|
London
|
|
Wednesday 14th November
Exam 16.30
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API217
EX217
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Bristol
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|
Tuesday 27th November
Exam 16.30
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API219
EX219
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Glasgow
|
|
Tuesday 11th December
Exam 16.30
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API221
EX221
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London
|
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APIP Course Booking Form
APIP Advanced Course
APIP Advanced Course 9:30am-4:30pm
This course is aimed specifically at those people who have a working knowledge of the inventory process and therefore starts on the assumption that all delegates know how to undertake inventories, check-ins and check outs.
The course provides a detailed background to the framework, both legal and practical, in which the inventory process exists within the lettings industry and concentrates on the wider responsibilities of the Inventory provider. It will provide much essential background information for any provider who wishes to promote themselves as authoritative and professional.
As such it will deal with a number of aspects of lettings with which agents/property managers will already be familiar but will deal with them purely from the point of view of the inventory provider.
It is therefore essential for
- Those with some experience of the practicalities of preparing inventories and who want to fully understand their role in the lettings process.
- Those with more basic experience who want to expand and update their knowledge of the increasingly important role of the inventory provider.
- Those who employ inventory providers or who are responsible for the inventory process and need to understand what may be expected of inventory providers
Please note that this is not a refresher course for those who wish to update their basic inventory taking skills.
Topics include
APIP and Best Practice
Terms of Business and Contract Law
Common Law and the Inventory Provider
- Risk Assessment, Negligence and the Duty of Care
- The right of access during tenancies
- Occupier and Vicarious Liability
Some legal and safety requirements
- Gas and Electrical Safety, Fire and Furnishings, Smoke Detectors
- HHSRS and HMO
Insurance
Copyright and Data Protection
The principles of assessment of damages
- Fair Wear and Tear and Damage
- The role of the Check Out
The Inventory Provider and the Tenants Deposit
- Housing Act 2004, deposit protection and dispute resolution
- The practical use of inventory documents in dispute resolution
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Dates and Locations
Professional Inventory Providers Advanced Course 9:30am-4:30pm
*Please note that there is an opportunity to take The Accreditation Exam after each course date - Start time is usually around 4.30pm, exam is for 45 minutes and is multiple choice.
Should you wish to do this the same day there is no extra charge, however if you choose to take the Accreditation Exam independently then there is a charge of £45 NO VAT is charged.
Cost - Members £155 +VAT, Non-Members £225 +VAT
December :-
Wednesday 7th December 2011 - London - Fully Booked
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DATES 2012
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CODE
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LOCATION
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Wednesday 22nd February
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API202
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London
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Exam 16.30
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EX202
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London
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Wednesday 14th March
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API204
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Birmingham
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Exam 16.30
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EX204
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Birmingham
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Wednesday 28th March
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API206
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Edinburgh
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Exam 16.30
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EX206
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Edinburgh
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Thursday 19th April
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API208
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London
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Exam 16.30
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EX208
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London
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Wednesday 23rd May
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API210
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Manchester
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Exam 16.30
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EX210
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Manchester
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Wednesday 20th June
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API212
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London
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|
Exam 16.30
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EX212
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London
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Wednesday 12th September
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API214
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East Midlands
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Exam 16.30
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EX214
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East Midlands
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Wednesday 17th October
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API216
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London
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|
Exam 16.30
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EX216
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London
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Thursday 15th November
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API218
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Bristol
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|
Exam 16.30
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EX218
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Bristol
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Wednesday 28th November
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API220
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Glasgow
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|
Exam 16.30
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EX220
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Glasgow
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Wednesday 12th December
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API222
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London
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|
Exam 16.30
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EX222
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London
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APIP Course Booking Form
The Accreditation Exam
The Accreditation Exam 4:30pm
Please note that those delegates attending the Accreditation Exam MUST bring proof of photo identification with them, otherwise they cannot sit the exam.
Questions are based on the publication 'A guide to Best Practice for Inventory Providers' which can be purchased through APIP
Passing the Accreditation Exam is a necessary condition for Individual Membership of APIP. The exam can be taken after each APIP course. If it is taken independently from the advanced course there will
be a charge of £45.
Student Membership is available to people who have not passed the Accreditation Exam, or who don't have six months experience. The maximum period of student membership is 24 months. The APIP logo cannot be used.
Example Exam Questions
1) When taking an inventory of a three bedroom house which room would be cited as bedroom 1?
a The master bedroom with the en-suite shower room
b The largest bedroom
c The first bedroom on the left going up the stairs
d The front right hand bedroom (when viewed from the street)
2) An agency has a policy of not physically checking the tenant into the property and instead gives the tenant the inventory to check and return. What is considered best practice in terms of the time allowed to the tenant to return the inventory?
a 8 hours
b 48 hours
c 5 days
d 7 days
3) When conducting a check out the tenant asks to be allowed back into the property to carry out some additional cleaning to save on costs. Under what circumstances would this be allowed?
a The tenant should not be allowed back into the property unaccompanied once the checkout has been completed
b The tenant can have the keys providing they sign to say they will return them within a pre-agreed period of time
c The tenant may be allowed back into the property but only on first agreeing a schedule and the standard of cleaning required
d The tenant may be allowed back into the property but only in order to accompany their own professional cleaner to carry out the agreed work
4) When conducting an interim visit during the course of the tenancy which of the following should always be done?
a Check the interior of all cupboards
b Lock every lock when leaving the property
c Check all battery operated smoke detectors where possible
d Check the interior of the kitchen white goods for possible damage.
APIP Accreditation Test Syllabus
APIP ACCREDITATION TEST SYLLABUS
INVENTORY PROVISION
- Timings
- Detail requirements
- Formatting and specific detail
- Photographs
- Disclaimers
- Exterior and common ways
- Tenant swap
- Condition commentary
- Problem notification
- Landlord attendance
- Meter reading
CHECK IN
- Process
- Tenant advice
- Amendments
- Signature
- Check in report
- Check in alternatives
INTERIM VISIT
- Access provisions
- Access refusal
- Visit preparation
- Tenant breach
- Landlord liability
- Visit purpose
- Report findings
CHECK OUT
- Tenant advice
- Relevant documentation
- Tenant present/not present
- Check out process
- Abandoned goods
- Missing items
- Hand over requirements
- mmediate reporting requirements
- Key handover
- Possession and security
- Check out report
DAMAGES
- Deposit holding requirements
- Stakeholder/Landlord Agent
- Betterment
- Liability of the parties
- Fair wear and tear basis
- Voluntary and permissive waste
- Recommendations
- Lifespan of items and decorations
- Assessing apportionment
- Compensation
- Repair
- Mediating
- Housing Act 2004 – tenant deposit protection schemes/Housing (Scotland) Act 2006
GENERAL and SAFETY
- Insurance requirements
- Terminology
- Safety Regulations
Gas Safety (Installation & Use) Regulations 1998
Electrical Equipment (Safety) Regulations 1994
Plug & Socket Regulations1994
Furniture and Furnishings (Fire) (Safety) Regulations (1988)
- Appliance manuals
- Housing Act 2004 - HHSRS recognition/Housing (Scotland )Act 2006 Repairing Standards
- Terms and condition of business
- Vicarious liability
- Occupier liability
- Loner worker safety
Prices
From January 2012
Whole day course:
NAEA/NAVA/ARLA/APIP/ICBA Individual Member: £155+VAT includes lunch, Should you wish to take the Accreditation Exam straight after doing the Day course you can do so for no extra charge.
Non–Member: £225+VAT includes lunch, Should you wish to take the Accreditation Exam straight after doing the Day course you can do so for no extra charge.
Should you wish to take the Accreditation Exam independently then there is a charge of £45.00, no VAT is charged. The exam can be taken along with other delegates at the end of the days' courses or at our Warwick Offices please ring 01926 417363 to discuss availability.
Publication: 'A Guide to Best Practice for Inventory Providers'
'A Guide to Best Practice for Inventory Providers
'
The Housing Act 2004 introduced Tenancy Deposit Protection. The objective of this was to provide a fair and economical system to resolve disputes between tenant and landlord. Whilst the legislation does not make the provision for an inventory mandatory. It will, however, be essential to have an agreed quality inventory to catalogue any damages or deficiencies to a residential let property during the course of a tenancy. The guide was produced independently by Asset Skills for the Professional Bodies for the letting industry.
This study material contains:
Guidance notes
Self- test questions
CD-Rom with photographs
Practical examples
And a downloadable template for use when letting and managing all residential property.
The Association of Professional Inventory Providers is in full support of this Guide and recommend it to all those working within this industry.
Click the attachment for more information and to download an order form.
Download