The Association of
Professional Inventory Providers

Introduction to Professional Inventory Profession                   9:30am-4:30pm

A course designed for those with little or no experience and who want to become Inventory Providers or for letting agents and property managers who want to bring the process in house or just to understand what it is that Inventory providers do. The emphasis in this course is on the correct and best way to produce the documents that the residential letting industry requires.

Topics:

• The purpose and role of the Inventory process in the Residential Lettings Industry
• Best practice and the need for consistency
• What makes a good inventory provider
• Bias, subjectivity and independence
• Health and Safety Issues
• Equipment and technology
• The Inventory:
  • What should it include
  • Requirements and formats
  • Detail, description and language
  • The method
  • Use of photographs
• The Check In
  • The purpose
  • The method
• The Interim Visit
• The Check Out
  • The purpose
  • The method
  • The Check Out Report
  •  Use of photographs
• APIP: Aims and requirements

One day course: £150+VAT ( £172.50 inc VAT), includes lunch

Professional Inventory Accreditation Course                                  9:30am-4:30pm

A course for those more experienced Inventory Providers who wish to gain a detailed background to inventory provision and the framework within which it sits in the Residential Letting Industry. Also useful for letting agents and property managers, who employ Inventory Providers or who rely on their services. The course will start with the assumption that all delegates are familiar with the basic procedures of inventory provision. Courses run in Scotland will deal specifically with any differences in Scots Law that have an impact on Inventory Providers.

 Topics:

• APIP and Best Practice
• The APIP Code of Practice
• Terms of Business and Contract Law
• Insurance
• Copyright and Data Protection
• Common Law and the Inventory Provider 
  •  Negligence and the Duty of Care
  • Access, trespass and harassment
  • Risk Assessment
  • Occupier Liability
  • Vicarious Liability
• Some legal and safety requirements
  • Gas and Electrical Safety, Fire and Furnishings, Smoke Detectors
  • Energy Performance Certificates
  • HHSRS and HMO
• The Inventory and Tenants Deposits
  • Housing Act 2004, deposit protection and dispute resolution
  • The TDS: practices and procedures
• The assessment of damages
  • Fair Wear and Tear
  • Damage
  • Betterment
  • The principles of the calculation of damage
• An inventory business
  • Dealing with complaints
  • Organising a team
  • Pricing and invoicing

One day course: £150+VAT ( £172.50 inc VAT), includes lunch

The Accreditation Exam                                                                                                             5:00pm

Passing the accreditation exam is a necessary condition for membership of APIP. The exam can be taken after each APIP course. If it is taken independently from the accreditation course there will be a charge of £45.

'A Guide to Best Practice for Inventory Providers '

The Housing Act 2004 introduced Tenancy Deposit Protection. The objective of this was to provide a fair and economical system to resolve disputes between tenant and landlord.Whilst the legislation does not make the provision for an inventory mandatory. It will, however, be essential to have  an agreed quality inventory to catalogue any damages or deficiencies to a residential let property during the course of a tenancy. The guide was produced independently by Asset Skills for the Professional Bodies for the letting industry.

This study material contains:
Guidance note
Self- test questions
CD-Rom with photographs
Practical examples
And a downloadable template for use when letting and managing all residential property.

The Association of Professional Inventory Providers is in full support of this Guide and recommend it to all those working within this industry.

Click the attachment for more information and to download an order form.

Please click the download to view a copy of our booking form, plus further information about the APIP courses.

Please print,complete with full and correct payment and return either by fax or post.

Accreditation Course:
Please note that those delegates attending the accreditation exam MUST bring proof of identification with them, otherwise they cannot sit the exam.
Questions are based on the publication 'A guide to Best Practice for Inventory Providers' which can be purchased through APIP 

1) When taking an inventory of a three bedroom house which room would be cited as bedroom 1?

a The master bedroom with the en-suite shower room
b The largest bedroom
c The first bedroom on the left going up the stairs
d The front right hand bedroom (when viewed from the street)

2) An agency has a policy of not physically checking the tenant into the property and instead gives the tenant the inventory to check and return. What is considered best practice in terms of the time allowed to the tenant to return the inventory?

a 8 hours
b 48 hours
c 5 days
d 7 days

3) When conducting a check out the tenant asks to be allowed back into the property to carry out some additional cleaning to save on costs. Under what circumstances would this be allowed?

a The tenant should not be allowed back into the property unaccompanied once the checkout has been completed
b The tenant can have the keys providing they sign to say they will return them within a pre-agreed period of time
c The tenant may be allowed back into the property but only on first agreeing a schedule and the standard of cleaning required
d The tenant may be allowed back into the property but only in order to accompany their own professional cleaner to carry out the agreed work

4) When conducting an interim visit during the course of the tenancy which of the following should always be done?

a Check the interior of all cupboards
b Lock every lock when leaving the property
c Check all battery operated smoke detectors where possible
d Check the interior of the kitchen white goods for possible damage.